Sales receipt template

Sales receipt template image

Sales Receipt Template

Click the button to copy our template to your Google Drive, or download an excel version here.

What is a sales receipt?

A sales receipt is the customer's proof that a purchase was made and it acknowledges that the seller has been paid for goods or services. The receipt is always issued by the seller and given to the buyer.

We have created a sales receipt template that can be used to track product shipments, but you can also edit it to meet your particular needs.

Before we get started, copy the Sales Receipt, Google Sheets, template to your Google Drive. Feel free to change it to fit your business needs.

How do I create and use a sales receipt?

Our sales receipt template allows you to store basic information including customer name and address, shipping address, shipping costs, item description and quantity, total order amount and additional comments or details.

Sales receipts come in many different forms and businesses can design their sales receipt template in a way that works for their specific business needs. To be useful, your receipts should contain specific information about the transaction. Other common components include:

  • Your business information: name, phone number, email address, and business address

  • Customer information: name, phone number, email address, billing and shipping address if needed

  • Important dates: include date the receipt/invoice is created and provide a due date if applicable

  • Invoice number

  • Product/service details: item name or identifier for each product or service, quantity of items purchased and cost per unit (sale price)

  • Taxes

  • Total amount of the sale: including all taxes, fees and shipping

Other information that should be included:

  • Company logos and other branding material

  • Information about return policy and/or discounts available

Once you create your sales receipt template, or modified the one we provided, you can begin giving your customers receipts after a purchase.

Why are sales receipts important?

First and foremost, sales receipts act as official sales records for your business. It’s crucial that your receipts are accurate because they will help you track your sales numbers and the income generated. As a business, you’re also legally required to record your sales and the tax you charge your customers and the information you collect on your sales receipts will help you file and pay your taxes accurately.

Detailed receipts are also useful for your customers. They help them prove deductible expenses, track business costs, and record taxes paid. This can help them at tax time, as well. This is also convenient for any of your customers who need to establish the expenses they had in a given tax period.

Pro Tip

It is recommended you keep digital copies of all your receipts to make it easier to file your taxes when the time comes. Storing a digital copy will also allow you to partially pre-fill business information and routine comment while keeping your data safe and virtually impossible to lose.

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